Collections
Collections let you split a single gallery into curated sub-sets of its own photos — for example Ceremony, Reception, and Portraits. They give your clients a clean way to navigate a large gallery without you having to create separate galleries or duplicate any files.
A collection is just a named grouping. Adding a photo to a collection never moves or copies it: the photo stays exactly where it is in the gallery, and the same photo can belong to several collections at once.
How collections work
- A collection groups photos that already live in the gallery — it is not an upload area and has no external contributors.
- The same photo can appear in multiple collections.
- Grouping a photo never moves or copies it. Your gallery's photo set is unchanged.
- Each collection shows a photo-count badge so you can see at a glance how many photos it holds.
- Deleting a collection removes only the grouping. Every photo stays in the gallery.
Finding collections
- Open the gallery you want to organise.
- On the gallery's detail page, select the Collections tab.
This is where you create, rename, fill, and delete the gallery's collections.
Creating a collection
- On the Collections tab, click New collection.
- Enter a title (1–120 characters) — for example, "Ceremony".
- Click Create.
A collection has a title only; there is no description field. Titles must be unique within the gallery.
Adding photos to a collection
- On the Collections tab, select the collection you want to fill.
- Click Add photos.
- In the picker, select any photos from this gallery. Photos already in the collection are shown as Added and can't be picked again.
- Use Select all to grab every remaining photo at once if you like.
- Click Add to confirm.
Photos are grouped instantly — they aren't moved or copied, so they continue to appear in the main gallery as well. Because a photo can live in more than one collection, you can add the same shot to "Highlights" and "Portraits" without any duplication.
Removing photos from a collection
- Select the collection on the Collections tab.
- Hover a photo in the collection and click the ✕ in its corner.
The photo is removed from that collection only. It remains in the gallery (and in any other collection it belongs to).
Renaming and deleting a collection
Use the ⋯ menu on a collection card:
- Rename — give the collection a new title (still 1–120 characters, still unique within the gallery).
- Delete — remove the collection and its grouping.
What your clients see
When a client opens the shared gallery, collections appear as section navigation — a quick way to jump to Ceremony, Reception, Portraits, and so on, all within the same gallery view.
- Clients browse collections as sections of the gallery; nothing is delivered separately.
- Empty collections are hidden from clients — a collection only appears once it has at least one photo. This means you can set up your sections first and they'll surface automatically as you fill them.
Tips
- Build collections around the moments your clients care about — "Ceremony", "Speeches", "First Dance", "Family Portraits".
- A photo can sit in several collections, so reuse standout images freely across sections.
- Set up your sections early; they stay hidden from clients until you add photos, so there's no harm in creating them ahead of time.